How to Do a Bank Reconciliation: Step-By-Step Process

Basically, any difference that cannot be justified by either unrecorded differences or timing differences are errors that must be rectified. Since the bank book is an internal document and the bank statement is an external document, there are bound to be differences between the two. A business can have many different bank accounts in different banks and, therefore, will receive multiple statements from each bank for each account of the business. You should also review any deposits in transit at the end of the prior month. Confirm that those deposits posted to the bank statement for the current month. When you receive your bank statement, review the deposits that posted to the bank’s records for the month.

Perhaps the most useful information on the report is the list of uncleared, or outstanding, checks and deposits, which you’ll find at the bottom. Once a transaction has been reconciled, the amount should never be changed in QuickBooks. If it is, the beginning balance on this screen won’t match the beginning balance on your bank statement. When this occurs, QuickBooks will provide a warning that the beginning balance is off and provide a link for help identifying the previously reconciled transaction that has changed. First, financial automation is applied to rule-based, repetitive activities— which is exactly what the reconciliation process is. Rather than manually reviewing and reconciling accounts, the system automatically reconciles based on pre-determined criteria. It’s time to evaluate a new tool, not only for an effective control framework and audit process but for the balance sheet reconciliations overall.

  • Your bank decreases your checking account by the amount of the NSF check .
  • You will need to add in bank fees or penalties and subtract interest income that has been recorded by your bank.
  • This is a more detailed document that shows the reason for each discrepancy from the bank balance.
  • Here are some common issues that arise during a bank reconciliation.
  • “Very nice. This has helped me in preparing the reconciliation of my bank statement. Thank you.”
  • You should also review checks written in the prior month.

Make the other adjustments – Other adjustments like entries recorded in your accounting records as cash but not shown on the bank statement should be taken care off. After reconciling the mismatched transactions, these closing balances should be equal. If not, you need to repeat steps 1-3 until the accounts are reconciled. Many bank statements will separately summarize deposits and withdrawals as does the summary at the top of the QuickBooks reconciliation screen. First, try to match total bank deposits to total QuickBooks deposits by reviewing only deposit transactions. Then, match total withdrawals from QuickBooks and the bank statement.

Step 4: Confirm The Bank Reconciliation Has A Difference Of Zero

Reconciling your bank statements allows you to identify problems before they get out of hand. Therefore, it can be seen that bank reconciliation comprises several different steps and components that need to be accounted for when reconciling differently. The concept of materiality also comes into play when drafting bank reconciliation statements.

This always results in an error that is a multiple of nine ($180 in this example). Contact your bank and ask them to make a correction to remove the reconciling item. The bank statement balance would need to be credited to reflect the true amount of cash. The bank may have recorded some deposits that the company did not record.

Step 2: Adjust Cash Account For Unrecorded Items

Increase the bank balance for any deposits that have not posted . There may be a delay between the time you make a deposit at the bank, and the time the deposit is posted as an increase to your bank account. If you deposit funds at an ATM or at the bank branch, the delay may be brief. This is the statement you need to begin the bank reconciliation process. Access the bank reconciliation module in the accounting software. An entity may deduct a check that’s been issued as a deduction from its cash, but it may have yet to clear in the bank account.

If you’re finding withdrawals that aren’t listed on the bank statement, do some investigation. If it’s a missing check withdrawal, it’s possible that it hasn’t been cashed yet or wasn’t cashed by the statement deadline. Keeping accurate records of your bank transactions can help you determine your financial health and avoid costly fees. One way to keep accurate records is through bank reconciliation. Using this simple process each month will help you uncover any differences between your records and what shows up on your bank statement.

  • Match the deposits in the business records with those in the bank statement.
  • There are a limited number of reasons due to which differences may exist.
  • Contact your bank to investigate further and find where the issue lies.
  • However, anything that affects the G/L such as unexpected deposits, interest income, or service fees will need to be recorded.
  • Simultaneously, make note of transactions that are present in your books but not in your bank statement.

These are checks that have been written and recorded in a company’s cash account, but have yet to clear the bank. In this case, they need to be added to the adjusted balance. Given the amount of time required to complete the bank reconciliation process, some companies attempt to minimize its impact on the period-end closing process by running a daily reconciliation.

#3 Adjust The Bank Book And Bank Statement Balances

If a cash deposit is made at the end of the day, the money may not show up in the company’s bank account until the next day. Other delays — including a check that is mailed or still sitting at the recipient’s office — also cause deposits in transit. An item-by-item bank reconciliation reveals fraudulent activity quickly. Suppose a company has written a check for $440 to a heating-repair company.

  • This will make your bank reconciliation process more efficient.
  • This can include monthly charges or charges from overdrawing your account.
  • Once you locate these items, you’ll need to adjust your G/L balance to reflect them.
  • Some accounting software will pull in bills and receipts with the help of data capture tools and extract the data automatically.
  • Increase the bank statement balance by the total deposits in transits.
  • The main purpose of bank reconciliation is that it plays a vital role in the internal controls of a company.

Bank reconciliation aligns the cash balances on a company’s bank statements with the cash balances it has on its books. Among the benefits of bank reconciliation are better cash-flow management, better management of accounts receivable and a better ability to spot fraud. The right steps and technologies can How to Do a Bank Reconciliation: Step-By-Step Process help companies increase the speed and efficiency of their bank reconciliation processes, regaining time for other activities. As mentioned above, timing differences do not require any adjustments in the bank book balance. Therefore, these items need to be part of the bank reconciliation statement only.

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Assume also that the dentist notices the cashed check in the bank statement. The dentist calls the bank, and the bank adds funds back to the account.

How to Do a Bank Reconciliation: Step-By-Step Process

You should reach out to the intended recipient and see if you need to void and reissue the check. Here are some common issues that arise during a bank reconciliation. A second method is to do them with spreadsheet software. The third method is to do reconciliations with the help of cloud-based accounting software. A business’s investments in marketing, R&D and technology all depend on it having the necessary level of cash.

Check for any errors made by the bank’s processing department. If you’re reconciling a business cash account, your accounting is posted to general ledger. A business should compare the cash account’s general ledger to the bank statement activity. You may come across a transaction that you cannot fully explain. If you’re unclear about a business or personal bank transaction, contact your bank. Then, match the credit side of the bank record with the debit side of the bank statement. Mark the item appearing in both records and identify any uncleared checks or deposits in transit.

Step 4 Update Deposits In Transit

Bank reconciliation is an important internal financial control tool to ensure that all of a business’s assets are properly accounted for each month. This helps ensure payments have been processed and cash collections have been deposited into the bank. Bank reconciliation is the process of balancing a business’s bank statements with its business records. The beginning balance in the summary at the top of the QuickBooks reconciliation screen must equal the beginning balance on your bank statement.

How to Do a Bank Reconciliation: Step-By-Step Process

While preparing bank reconciliations regularly is better than preparing it after a couple of months, if the number of bank transactions is low, companies may choose to perform it later. There are two main things that companies look for in a bank reconciliation. These are categories of discrepancies that cause a difference in the balances between the balances in the bank book and bank statement. These include timing differences and unrecorded differences. Completing a bank reconciliation entails matching the balances on your bank statement with the corresponding entries in your accounting records. The process can help you correct errors, locate missing funds, and identify fraudulent activity.

Bank reconciliation is typically done once a month after bank statements are received. All reconciling differences should be identified and any necessary journal entries to resolve the differences should be posted no later than 90 days after the reconciliation is done.

How to Do a Bank Reconciliation: Step-By-Step Process

The bank should be contacted concerning any bank errors which should also be resolved within 90 days. Company ABC is closing its books at the end of the week and needs to prepare its bank reconciliation statement. Here’s what this bank reconciliation example would look like using the template above. The top of the report will display summary information similar to the top of the reconciliation screen.

The Bank Reconciliation Process: Step By Step

If this is the first time you’re reconciling this account, the beginning balance in QuickBooks will be zero. Make sure you’re using the very first bank statement for that account.

Give your accountant direct access to your books so she can find the reports and information she needs when questions arise. Create a separate login for your accountant to make it easy for her to work with you. You can exchange messages and share documents directly inside QuickBooks, too.

Carefully enter all outstanding checks – The outstanding checks must be entered properly. The check sequence summary of the bank account statement must be looked at carefully. Some checks are issued at the end of the month; this thing should be kept in mind. Check to see that all bank withdrawals are recorded in your business books. This includes items like bank fees, which may not have been recorded in your general ledger.

Compare Balances

Since this is the case, it will become a reconciling item. Consequently, the company’s general ledger cash account and its balance sheet will reflect the reconciled, adjusted, correct and true cash balance. The bank statement is reconciled when the adjusted cash balance as per bank equals the adjusted cash balance as per company books.

Step 7 Review Reconciliation

After all reconciliation adjustments, the final correct cash balance captured in the company accounting records and on its balance sheet as at 30 September 20XX was $2,000. On the bank statement side of the bank rec, there is no need to record the adjustments form the bank reconciliation (other than contacting the bank in case of any–very unlikely–bank errors). The goal of bank account reconciliation is to ensure your records align with the bank’s records. This is accomplished by scanning the two sets of records and looking for discrepancies. If you find any errors or omissions, determine what happened to cause the differences and work to fix them in your records. Remember that items such as outstanding checks do not need be recorded into the G/L since they are already there. However, anything that affects the G/L such as unexpected deposits, interest income, or service fees will need to be recorded.

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